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Démarches préparatoires au voyage-Procedures to prepare a journey to RIDEF.

 PROCEDURES TO PREPARE  A JOURNEY TO RIDEF

A document to be improved and completed if necessary
STAGE 1 - FOR THE PERSON OR THE GROUP RECEIVING:
BEFORE DECEMBER THE YEAR PRECEDING RIDEF
Show the advantages of taking part in the RIDEF
Inform the Foreign Ministry about the coming reception of foreigners from all countries in our mouvement
inform yourself of all the procedures necessary to get a visa and be ready to inform all possible participants/travellers of them
send information and important requirements about the receiving country to  the participants in order to allow them to take their decision
make the RIDEF registration form available for everybody
when you have the information, send word to the Migration Agency of your country about the identity, the number and the lentgth of stay of the guests and assume the obligation to guarantee their return
ask for the e-mail addresses of the invited individuals
send them your  invitation as soon as possible with an attestation of accomodation carrying a stamp identifying the persons or the group receiving
inform clearly about the possibilities of receiving  them before or after the RIDEF                      
STAGE 2 - FOR THE MOVEMENTS THAT SEND A MEMBER AS A DELEGATE
inform about the requirements and the possibilities of being granted a RIDEF solidarity contribution
send the host country information of the invited person´s identity and length of stay and guarantee his/her return
negotiate with international organizations about possibilities of receiving help and support for the delegate´s possible participation
STAGE 3 - FOR THE PERSON APPOINTED (THE TRAVELLER)                                                                                                     IN DECEMBER THE YEAR PRECEDING THE RIDEF
inform  yourself about the requirements for obtaining a passport or make sure it is valid  
 
IN JANUARY
go to the embassy or the consulate of the receiving country and inform yourself about the requirements for obtaining a visa
procure the RIDEF registration form and fill in the application for visa
keep the organizers informed of the requirements for your obtaining a visa
send in the registration form when you have obtained the necessary documents
compare the different airline companies in order to be able to choose the best price and inform yourself about the luggage/baggage conditions
IN FEBRUARY
ensure that your vaccinations are valid and that you have an international certificate card for this, otherwise procure one
IN MARCH
ask the competent authorities or their subsidiaries how to fill in the dossier for an exit permit or leave of absence   
be sure that you have all the necessary documents ready in time for you  journey
in the embassy - find out which the licenced insurance companies for medical travel insurances are  and buy an insurance
ensure you have all these documents available:
a) invitation letter
b) guarantee of accomodation
c) travel documents
d) proof that you have sufficient means and bank accounts (cash, Visa card or other         credit card)
e) be sure you have the contact details and the telephone numbers of the RIDEF       responsibles
f) book a meeting with the embassy or consulate of the RIDEF country in order to hand in the documents and your visa confirmation
 
 
STAGE 4 - DOCUMENTS NEEDED WHEN YOU START AN INTERNATIONAL JOURNEY
passport and visa
return airline ticket
international vaccination certificate
address and telephone numbers of the organizers
financial documents/credit cards or cash in the currency of the country you are going to
medicines and prescriptions for people with health problems
one or two suitcases according to what the airline company in question allows and one hand baggage
 
Lokossa, July 2017
 
Lena Alexanderson-translator from French to English-August 2017
 
 
Fichier attachéTaille
demarches_preparatoires_au_voyage.docx23.21 Ko
procedures_to_prepare_a_journey_to_ridef.odt8.65 Ko